The increased competition in the workspace with every talent envying for the coveted job role, has led to need for higher dedication and greater efforts from everybody, right from the top management to the lowest level of employees.
Being Workaholic is not wrong, if someone really wants to thrive in a competitive job market, and get lucrative offers coming your way, then it is important for you to be completely dedicated and committed to meet strict deadlines at work.
HR managers should realize that most employees today, are confronted with greater challenges, both on personal and professional fronts on a daily basis. Besides accomplishing the regular tasks assigned, they are required to be competent and willing to take up new challenges on projects, thus resulting in stress at work.
There is not always a smooth flow of operations at work, times can sometimes be demanding of you to clock in extra hours at work and stay back after office hours to meet deadlines. How can managers help decrease the work pressure on employees, prevent productivity burnouts and train them to prioritise effectively such as to get the job done on time?
However, as easily said is not easily executed though – in a real-life workplace situation priorities often collide and deriving optimum performance from employees during urgent times isn’t always easy. Employees are stressed, exhausted, drained off energies, and sometimes choose to be absent from duties to evade off the work load. How do you maintain clarity of thought and stay sane when crazy schedules create havoc?
Well, here are some tips for you to help manage your workforce to stay focused, achieve peak performance, maximize productivity and deliver within the time-frame committed:
Prepare a Collective List of the Tasks to be Done
First thing to do is to list all the tasks, in the order of importance, shuffle align and realign them depending on their importance and sense of urgency, the time span required for meeting the deadline etc.
While doing so, it is important to not forget that every single task is important, and each job needs to be well done to meet superior quality standards.
Important vs Urgent
Since all of the tasks listed are important, there are some which are very urgent and those for which you can buy in some more time (perhaps a day more to accomplish). An urgent task is a task that needs immediate attention, and if it is not completed within certain timelines, your employer brand could face serious negative impact to hamper the brand repute.
Urgent issues such as meeting deadline committed to a client or prospective partner, publication of newsletters or press releases, and immediate reports for the top management and stakeholders have to be prioritized.
By prioritizing a task or two, your employees can easily manage time and postpone other less important tasks to be accomplished later.
Ask the Manager to Prioritize
A good communication with your immediate manager to understand the job scope, urgent business requirements always help you to be prepared for such urgencies at work.
When the employees have enormous stacks of immediate tasks to be neatly accomplished at the same time, seek help from your manager to decide on the ones most important and those which could wait for sometime.
A manager in turn is required to be understanding and co-operative of the work deadline and support efforts of the team to accomplish the targeted deadline.
Stay Flexible and Accept the Changes
It is important to realize that priorities can change at any point of time, over an email dialogue or a business conversation and employees are required to be prepared for sudden urgent business needs.
If the workers have enormous workload to accomplish, remind the company that it needs a flexible worker, who is able to prioritize things and postpone some at a later point in time.
Seek for Help
If you see the employees are increasingly burdened with pressures and deadlines, ask them to seek help from a senior manager or at times, colleagues from other department who have the ability grasp quickly and learn can be great problem solvers.
It is during these critical hours of business requirements and sense of urgencies, that the quality of the company’s team work is put to test. During such testing times, collaboration between employees is even greater and they are more engaged at work to work in tandem and accomplish remarkable feats of success.
However, if the deadlines stated are utmost unreasonable and difficult to accomplish, then ask the manager to set clearer expectations and priorities, before the employees go beserk and crazy at work with erratic working schedules.
In these fast-paced technologically advanced times, as business requirements grow so do the priorities of businesses change rapidly, at times seems like the wink of an eye. Hence, employers and HR managers should invest in training and development to upgrade the talent with necessary skillsets that meet the industry and business demands.
Furthermore, to achieve quality goals it would be wiser of organisations to allow some breathing space and room for creativity, innovation at work, before they commit to strict deadlines.
Understand the competencies of your team, before assigning tasks and giving an affirmative nod. Equally value their contributions and reward them with huge benefits for all their hard work, through team lunches or weekend outings soon for the much-deserving break.