Start Date: 21 Dec, 2025
End Date : 25 Dec, 2025
Duration : 5 Days
Overall Description:
This course is designed to help all team leaders, supervisors and managers who need to conduct meetings and want to apply proven techniques to create energy, enthusiasm, and the structure necessary to make meetings work more effectively and productively.
Course Objectives:
- Recognize the importance of effective meeting management and its impact on productivity.
- Develop skills to plan, prepare, and facilitate meetings that achieve desired outcomes.
- Adapt meeting facilitation strategies for virtual and hybrid settings.
- Manage conflict, encourage participation, and promote collaborative decision-making.
- Leverage digital tools and technologies to enhance virtual meeting experiences.
- Establish post-meeting follow-up and accountability processes for sustained impact.
Course Outline (Content):
Planning Productive Meetings
- Determining Meeting Objectives and Outcomes:
- Identifying the purpose and desired results.
- Aligning meeting goals with organizational priorities.
- Selecting Appropriate Attendees:
- Defining the right mix of stakeholders.
- Managing meeting size for optimal participation.
- Crafting a Compelling Agenda:
- Structuring the agenda for flow and engagement.
- Incorporating time allocations and discussion points.
Preparing the Meeting Environment
- Choosing the Right Meeting Format:
- In-person, virtual, or hybrid considerations.
- Evaluating technology requirements.
- Arranging the Physical Space:
- Room layout and seating configurations.
- Ensuring necessary equipment and resources.
- Enabling Remote/Hybrid Participation:
- Virtual meeting platform features and setup.
- Facilitating seamless cross-location collaboration.
Facilitating Effective Meetings
- Opening the Meeting Productively:
- Setting the tone and managing expectations.
- Reviewing the agenda and objectives.
- Guiding the Discussion:
- Maintaining focus and momentum.
- Encouraging participation and input.
- Handling disruptive behaviors.
- Driving Actionable Outcomes:
- Capturing decisions, action items, and responsibilities.
- Establishing follow-up procedures.
Enhancing Meeting Effectiveness
- Leveraging Meeting Technology:
- Productivity-boosting tools and techniques.
- Seamless integration of virtual elements.
- Improving Meeting Dynamics:
- Fostering an inclusive, collaborative environment.
- Addressing interpersonal and cultural factors.
- Measuring and Optimizing Meetings:
- Gathering participant feedback.
- Identifying areas for continuous improvement.
Meeting Management Best Practices
- Establishing Meeting Policies and Protocols:
- Communicating guidelines and expectations.
- Ensuring consistent meeting experiences.
- Developing Meeting Leadership Skills:
- Effective listening and communication.
- Conflict resolution and consensus-building.
- Integrating Meetings into Organizational Workflows:
- Aligning meetings with broader business processes.
- Leveraging meetings to drive strategic initiatives.
Who Should Attend?
- Team leaders, supervisors and managers who need to conduct meetings and want to make meetings work more effectively and productively.
Course Methodology:
We utilize a variety of proven adult learning techniques to ensure maximum understanding, comprehension and retention of the information presented. This training course will be conducted as a highly interactive workshop session. A variety of training methodologies will be used Before and during the course whenever applicable. Some of these methods are gamification, online pre-post test, role plays, self-assessment instruments, group exercises & case studies.
